QR codes and their applications in CONREGO

They were designed by Denso-Wave from Japan, back in 1994, and intended for storing large amounts of data – and it is not without reason that they have been so popular in the world of events and with event managers.

QR codes and their applications in CONREGO

QR codes have been around (and appreciated) for quite some time, in nearly every branch of industry. But let’s be more specific – why is it worth using them? This is the topic of our new blog entry.

QR codes features

The first time that QR codes were used as a part of CONREGO was in 2013, during the IT Challenges Forum for Hewlett-Packard Polska. The codes embedded in ID badges were scanned when handling participants at reception desks, at entrances to conference rooms, and at exhibitors’ stands. They enabled the staff to identify participants and their access rights to various zones with lightning speed. We were completely satisfied with that solution. What was the reason?

The two-dimensional format of a QR code makes it possible to read the code at any angle. The use of QR codes reduces the risk of reflecting the ray emitted by a reader off glass surfaces. In addition, QR codes can be easily read on smartphone screens or in an environment full of natural light, which is not the case of standard codes. All of the aforementioned features constitute the definite advantages of QR codes but the truth is that the best is still ahead of us.

Many more applications

In 2016, we have expanded CONREGO event registration software with additional applications for QR codes, which offer nearly unlimited possibilities for any event organizer. Consequently, each QR code generated by the system on passes, ID badges, or in email messages that confirm registration, can contain the following:

A web address, a file, or a mobile application

This solution makes it possible to add a link to the QR code of every participant that directs to the agenda published on a responsive event website or redirects a smartphone to a website that offers other useful information, for example: about lecturers, logistics, special accompanying events, or a questionnaire contest. And that is not all, as nothing stands in the way of QR codes to be hard-coded with the address of a mobile application, such as MeetingApplication.com.

Networking between participants

You will easily make every QR code redirect to a VCF file created on the go if, during the registration process phase, you have designed an appropriate regulation for your participants that enables them to give consent for their personal data to be disclosed to other participants. It will have an immediate result – by scanning the QR codes of their interlocutors, participants will be able to save their personal data in smartphones (name, last name, email address, and telephone number). It is both a very quick and immensely useful solution!

You can’t afford to buy QR code readers?

Not a problem! You surely have some Android or iOS devices at your disposal. And that's enough to download CONREGO Check-In mobile app and enjoy all the features of the On-site Service module (with the exception of printer support) and QR codes. It will let you organize an efficient reception desk and access control checkpoints on budget. Even if you prefer traditional hardware like laptops and QR code readers, it is still worth downloading the app. It allows you to access the most important information about the event and you can carry it in your pocket.

Łukasz Krawczuk

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