CONREGO - manufacturer and supplier of the Application, CONREGO Spółka z ograniczoną odpowiedzialnością Sp. k., 66-400 Gorzów Wielkopolski, ul. Ignacego Paderewskiego 40/6, registered by the District Court in Zielona Góra, 8th Commercial Division of the National Court Register, under KRS number 0000717933, share capital: 465.921,50 PLN, NIP [Tax ID]: PL5993215859, REGON [Polish National Business Registry]: 369440687.
Application - computer software within the meaning of the Polish Act of 4 February 1994. about copyright and related rights (Journal of Laws of 1994, No. 24, item 83, as amended), intended for the organization of events or promotional campaigns, whose basic functionality enables: registration of the Participants of the Event, service of ticket and ticket sales, invoicing, and sending individual and mass emails to the Participants of the Event.
Administration Panel – the administrative part of the Application through which the Customer and Users can control the processes related to the handling of Participants.
Website - a website run by CONREGO in the domains of conrego.pl, conrego.com.pl, conrego.com, serwiskonferencji.pl, informator-konferencyjny.pl or other Internet domains.
Trial Account - an electronic account registered by the Customer, using a dedicated form made available within one of the websites, for activation and access to a free test account of CONREGO Instance for a period of 14 days.
Customer Account - a registered Trial Account with the use of which the Customer has provided CONREGO, in accordance with facts, with current and complete business data required to issue a VAT invoice and to pay for at least one subscription in the selected Subscription Plan within 30 days.
Subscription Plan - a configuration of CONREGO's offer published within the Website, the Trial Account interface and the Customer Account, differentiated in terms of Modules provided and subscription prices.
Subscription Period - by default, a period of twelve months, which may change depending on the actions taken by the Customer and by way of individual arrangements with CONREGO.
Instance - available based on the configuration resulting from the selected Subscription Plan on the server leased by CONREGO, Application available at the Default Domain selected by the Customer or Customer’s own domain.
Technical Support - technical support for the Users in the use of the Application provided by: e-mail at firstname.lastname@example.org, chat on the Website and in the interface of the Application and by telephone at +48 95 735 15 96.
Module - za set of functions available in the System to support a specific process related to the handling of an Event or its Participants.
Database - a database in which all data collected by Users and Participants using the selected Instance of the Application are stored, stored and processed. The databases are maintained on servers located in the data centre in Kraków, leased by CONREGO from Krakowskie e-Centrum Informatyczne Jump s.j., ul. Zakopiańska 9, 30-418 Kraków, NIP [Tax ID]: PL6792736374, KRS: 0000127720, https://www.kei.pl.
Customer Files - text, graphics, video, sound and other documents files that are collected by Users and Participants within the framework of the selected Instance. Customer Files are maintained on servers located at the data centre in Frankfurt am Main, Germany, leased by CONREGO from Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA 98108-1226, USA, https://aws.amazon.com/s3/
Default Domain - a subdomain of conrego.com domain, which is registered by the Customer during the process of registration of the Trial Account or during registration of the next instance of the Application within the existing Customer Account. The connection to the Default Domains is secured with an SSL encryption certificate.
Event – a meeting organized by the Customer and supported by the Application.
Event Website - Instance of the Application made available by the Customer to the general public by means of which the Users representing the Customer shall provide organisational support for Events, including registration of Participants and other activities supported by the Modules available in the selected Subscription Plan.
Customer - oa person running a business or a legal entity registering the Trial Account, who is the organizer of the Event or acts on behalf of the Organizer as its subcontractor.
User - a natural person to whom the Customer has entrusted access to the Trial Account or the Customer Account and one of the Instances, representing the Customer in relations with CONREGO.
Participant - a natural person who uses a publicly available Event Website and performs legal actions, including entrusting their own personal data to the Customer.
Glitch - an event caused by the appearance of a defect during the Application operation, after which the Application continues its operation and does not affect the data presentation.
Bug - an event caused by a defect appearing during the Application operation; after the event, the function/application module cannot continue its operation or performs it incorrectly, which affects the data presentation.
2. General Provisions
- These Regulations are the regulations referred to in Article 8 of the Polish Act of 18 July 2002 on the provision of services by electronic means (Journal of Laws of 2002, No. 144, item 1204, as amended). hereinafter referred to as the Act on Provision of Electronic Services)
3. Subject and Conditions of the Service
- The subject of the agreement is:
- obtaining by the Customer access to the Customer Account, i.e. a Trial Account after payment of at least one subscription for the selected Subscription Plan within a maximum of 30 days from the date of registration of the Trial Account;
- storing and enabling processing of data recorded in the Database by the Users;
- storing and enabling processing of Customer Files by Users;
- the right to Technical Support in matters relating to the use of the Application.
- You can register within the Trial Account or Customer Account:
- one free trial Instance for a period of 14 days,
- any number of paid Instances.
- An Application Instance registered under a Trial Account shall expire upon the lapse of 14 days if the Subscription Plan assigned to it is not paid for.
- The Database and Customer Files collected within the framework of the Instance which has expired, will be deleted from CONREGO servers within 30 days from the day on which the Instance was subscribed to.
- Payment of the subscription within 30 days from the date of registration activates the Instance for the full Subscription Period.
- The Customer is not obliged to pay for the Instance and may cancel the service at any time.
- The agreement for the provision of paid services is concluded when the Customer receives an e-mail message confirming payment.
- In the case of cancellation of the service, the Customer is not entitled to refund of costs of the paid Subscription Plan.
- The Customer has the possibility to modify the data entered in the Customer Account and the Subscription Plan of selected Instances.
- A change to the Subscription Plan for the selected Instance while using the service will affect the remaining Subscription Period. The remaining time on the original Subscription Plan shall be reduced or extended in proportion to the difference between the value of the original Plan and the value of the newly selected Plan.
- In the case of subscription of the Instance at a promotional price, each subsequent extension of the Subscription Period shall be made at the standard price.
- The Subscription shall be renewed for a further period of one (1) Subscription Period after the expiration of the existing Subscription Period and payment of the existing or newly selected Subscription Plan.
- The current price list for Subscription Plans is available from the Website, the Trial Account interface and the Customer Account.
- The prices listed in the price list may change, but the change will not affect the duration of the Subscription Period of an active subscription.
- The Customer and Users are obliged not to disclose their passwords and logins to third parties and to store in secret the data enabling access to the Trial Account, Customer Account and Administration Panels related to Instances.
- CONREGO shall not be liable for any damages resulting from the provision by the Customer or the User to third parties of their own password and login used for registration and logging in of the User to the Trial Account, Customer Account or Administration Panel of the registered Instance of the Application.
4. Specific Conditions of the Service
- It is forbidden to publish on the Event Website any content of illegal nature, including:
– infringing the intellectual property rights of third parties;
– violate CONREGO's personal rights or those of third parties;
– contrary to good morals;
– of pornographic, racist, xenophobic or unethical nature;
– other contents violating the law in force on the territory of the Republic of Poland.
- Violation of this prohibition may result in liability on the part of the Customer.
- CONREGO shall not be liable for the placement of prohibited contents on the pages of the Event Website. The above shall apply subject to Article 14 of the Polish Act on Provision of Electronic Services.
- In the event of receiving an official notification or reliable information about the illegal nature of the content posted on the Event Website by the Customer, CONREGO shall have the right to prevent access to such content or its removal.
- CONREGO is entitled to refuse to conclude a contract and provide services or to withdraw from an already concluded contract in the event that:
- the Customer provides the data requested by CONREGO that is not factual;
- CONREGO has previously terminated the contract with the Customer due to circumstances for which the Customer is responsible;
- there is a justified concern that the service will be used for purposes inconsistent with the nature and purpose of the service, in particular when it will be used by the Customer in a manner preventing or interfering with the use of CONREGO's equipment resources by other Users;
- there is a concern that the service will be used to perform activities that constitute unlawful acts, in particular that SPAM will be sent;
- previously, the Customer used the service in a manner contrary to its intended use, either personally or together with other persons or through other persons;
- the Customer has violated the rights of third parties during the registration or in connection with the previous use of the service, or the generally applicable regulations, including the perpetration of an illegal act,
- the Customer has violated the limits of the Application resources described in the section "Technical Limitations of the Service";
- the User representing the Customer abuses Technical Support in a manner that is burdensome for CONREGO, persistently awaiting information contained in educational materials and/or documentation of the Application or repeatedly requests assistance on the same issue, despite the fact that its explanation has been provided at least twice within 30 days of the next inquiry;
- the User representing the Customer is aggressive, uncultural or offensive towards CONREGO representative.
- CONREGO and the Customer shall have the right to assign to third parties the rights and obligations resulting from the concluded contract for the provision of the Service.
- In the event of an assignment being made by the Customer, the Customer and the Users representing it shall lose the right to use the Application.
5. Technical Conditions of the Service
- The Application may be used provided that the IT system used by the Customer and Users meets the following minimum technical requirements:
- Internet access with a minimum synchronous throughput of 512 kb/s.
- The Application Instance shall be made available on the CONREGO server on which the Application is installed, and the Customer and Users shall not be entitled to download (permanent multiplication) the Application and install it on another server.
- The use of the Application by the Customer may be connected with the simultaneous use of other CONREGO services under the conditions specified in separate regulations or agreements concerning these services.
- Within the framework of the concluded contract for the provision of services, CONREGO grants the Customer a paid and non-exclusive licence to use the Application in accordance with its purpose, with the functionality specified in the Subscription Plan during the paid Subscription Period. The above license entitles the Customer and Users to temporarily multiply the Application by displaying it and using it for the purpose of organizational support of the Event, including registration of Participants.
- The Customer shall not be entitled to make the Application available to third parties for a fee or free of charge, except for making it available to Participants to the extent necessary for their registration of participation in the Event and processes related to organizational support for the Event.
- The Customer shall be obliged to leave intact in the footer of the Event Website the information about the "EVENT WEBSITE POWERED BY CONREGO" together with a link directly to the CONREGO Website. Failure to fulfil the above obligation shall result in the loss of the Customer's right to use the Application, i.e. termination of the Service agreement with immediate effect.
- The service agreement shall be concluded for the period of one (1) Subscription Period, including the granting of a licence to use the Application for the same period.
- CONREGO reserves the right, but is not obliged, to change the features, functions, technical requirements and Subscription Plans for future versions of the Application.
- CONREGO stores backups of the Databases up to 72 hours back, but the Customer is responsible for creating and storing backups of all data collected in the Databases and Customer Files on the used instances of the Application on their own.
6. Technical Limitations of the Service
- Within paid Application Instances, the Customer may:
- store a maximum of 10 000 registered or imported participants at any given time;
- store a maximum of 10 000 registered or imported surveys at any given time (in the Surveys module);
- send a maximum of 100,000 emails during the Subscription Period;
- store up to 1 GB of Customer Files at any given time.
7. Terms of Technical Support
- Technical support for the Customer and Users is provided from Monday to Friday (with the exception of Polish holidays and Polish public holidays) from 9 a.m. to 5 p.m. CET/CEST (Polish time) or under the conditions set out in separate agreements.
- Realizacja Wsparcia Technicznego może wiązać się z koniecznością udostępnienia przez Użytkownika jego hasła i loginu służących do logowania w Panelu Administracyjnym wskazanej Instancji Systemu i w takim przypadku Użytkownik zobowiązany jest do ich podania CONREGO.
- Technical Support does not include assistance in the operation of: hardware, operating systems, other software and applications used by the Customer and Users.
8. CONREGO Responsibility
- CONREGO's liability for improper performance of the Service Agreement shall be limited to the equivalent of the Subscription Plan purchased by the Customer.
- CONREGO guarantees the availability of the Application Instance during the Subscription Period at the level of 99% per annum.
- In the event of a service interruption during the paid Subscription Period, the total duration of which exceeds the maximum permissible duration of service unavailability, CONREGO shall be obliged to extend the Subscription Period of the service by 2 days for each commenced 24 hours of the total duration of the interruption.
- CONREGO reserves the right to interrupt the availability of its services to update the Application. The Customer shall be notified of the dates of such breaks by email as early as possible.
- CONREGO makes effort to make the breaks as easy as possible from the point of view of Event Website functioning.
- CONREGO is not responsible for any malfunctions of the Application caused by:
- its improper use by the Customer or the User, including unauthorised modification thereof;
- malfunction of the User's hardware or other computer software;
- actions of third parties which are not subcontractors of CONREGO or force majeure.
- In the case of detecting glitches or bugs in the operation of the Application, the User has the right to demand CONREGO to repair them within a reasonable period of time, depending on the nature and complexity of the bug (warranty repair).
9. Responsibility towards Participants
- The Customer and the Users are obliged to inform the Participants about:
- conditions of using the Event Website and its purpose;
- conditions of registration and participation in the Event;
- the purposes of the processing of the personal data of the Participants;
- the basis for the processing of personal data in the Application;
- the processing time;
- the potential sub-sourcing of personal data for processing;
- transfer of personal data to other entities and other countries.
- The Customer, who creates a set of data understood as a set of personal data in accordance with Article 7 point 1 of the Polish Act on Personal Data Protection, automatically becomes the Administrator of Personal Data of Participants who have registered (paid or free of charge) or whose data have been imported into the Database for the purpose of organizational support of the Event.
- The Customer acknowledges that the use of the Application does not require the collection, storage and processing of so called sensitive personal data and is fully responsible for their use, storage and processing by the Users who have access to them.
- Sensitive data is:
- data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, religious, political party or trade union membership;
- data on health condition, genetic code, addictions or sexual life;
- data relating to convictions, sentences and fines, as well as other decisions in judicial or administrative proceedings;
- bank account number, identity card, passport, insurance and other identification numbers that may be used to identify a person.
- In order to fulfil the obligations resulting from Article 28 of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27th April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation, hereinafter referred to as "GDPR"), the Customer entrusts CONREGO with the processing of personal data for the purpose and to the extent necessary for the performance of the contract.
- The Customer declares that they have collected personal data entrusted to CONREGO for processing in accordance with the applicable law, is the controller of personal data and is entitled to entrust the processing of personal data.
- In particular, CONREGO:
- processes the personal data only on documented instructions from the controller, including with regard to transfers of personal data to a third country or an international organisation, unless required to do so by Union or Member State law to which the processor is subject; in such a case, the processor shall inform the controller of that legal requirement before processing, unless that law prohibits such information on important grounds of public interest;
- ensures that persons authorised to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality;
- makes all measures required pursuant to Article 32 of GDPR;
- respects the conditions referred to in paragraphs 2 and 4 Article 28 of GDPR for engaging another processor;
- taking into account the nature of the processing, assists the controller by appropriate technical and organisational measures, insofar as this is possible, for the fulfilment of the controller's obligation to respond to requests for exercising the data subject's rights laid down in Chapter III of GDPR;
- assists the controller in ensuring compliance with the obligations pursuant to Articles 32 to 36 of GDPR taking into account the nature of processing and the information available to the processor;
- at the choice of the controller, deletes or returns all the personal data to the controller after the end of the provision of services relating to processing, and deletes existing copies unless Union or Member State law requires storage of the personal data;
- makes available to the controller all information necessary to demonstrate compliance with the obligations laid down in Article 28 of GDPR and allow for and contribute to audits, including inspections, conducted by the controller or another auditor mandated by the controller.
10. Customer’s Liability in Respect to Payment Processing Using the Application
- The Customer who plans to sell tickets using electronic payments using the Application’s Payment Module must have an active customer account in the system of one of the payment operators whose platforms have been integrated with the Application: Stripe, PayPal, Blockchain.com, DotPay, eCard, FirstData (Polcard), Paylane, PayU, Przelewy24 or another available in the Payment Module interface.
- In order to integrate selected payment channels with the Payment Module, it will be required to provide relevant identifiers, configuration parameters and access data of the account in the payment platform in the Payment Methods section.
- Before the Customer starts selling tickets or passes and accepting payments from Participants through the chosen payment channel, they are obliged to:
- fully test the integration of the Application with the selected payment channel (including the authorisation and settlement of transactions in the test environment, e.g. using a test account or applying multipliers reducing the amounts of transactions to minimum values);
- to cover all costs resulting from the fees and commissions charged by the payment service provider with whom they have concluded a cooperation agreement;
- inform the Participants about the reimbursement policy for resignation from the organized Event and handle any reimbursement through its own channel;
- correctly configure and test the generation of proforma invoices and final invoices in terms of the correctness of the data contained in their content and other parameters required by law in the applicable tax jurisdiction.
- CONREGO shall not be liable for incorrect configuration of Payment Methods or incorrect integration with payment operators' platforms, or for incorrect transaction data, invoices or payment reports resulting from errors.
- CONREGO declares that it holds exclusive economic copyrights to the Application, with the exception of those elements of the Application which are libraries coming from the so-called open source libraries. The libraries are attached to the Application and are distributed in accordance with the license conditions governing their use.
- The Customer and Users acknowledge that failure to fulfill the above obligation may result in infringement of the exclusive economic copyrights to the Application and holding the Customer liable in this respect.
12. Confidential Information
- CONREGO and the Customer, referred to as the Parties, agree that any information disclosed prior to the commencement and during the performance of the Agreement shall be Confidential Information.
- In particular, Confidential Information shall include information which constitutes a Party's secret within the meaning of Article 11(1) of the Agreement. 4 of the Polish Act of 16 April 1993 on combating unfair competition (consolidated text: Journal of Laws of 2003, No. 153, item 1503), covering all technical, technological, organisational and any other information of economic value, which is not generally known and in relation to which the Parties have taken appropriate steps to keep it confidential.
- Confidential Information is also any other information that does not constitute a business secret, but the disclosure of which could be harmful to the Parties.
- Each Party will not disclose, use, or distribute Confidential Information except with the prior written consent of the other Party. The Parties shall in particular:
- protect Confidential Information by exercising at least as much care as the other Party takes to protect Confidential Information;
- use the Confidential Information obtained solely for the purposes of implementing Cooperation between the Parties.
- Upon request of the Parties, all Confidential Information obtained and its carriers shall be returned.
- The obligations described in this Agreement do not concern:
- information publicly known prior to the date of signature of this Agreement or which has become publicly known after the date of this Agreement without the fault of either Party;
- Confidential Information that a Party has been required to disclose by a court order or a decision of a competent authority in connection with any other law enforcement order or pending proceeding by a competent authority. In such circumstances, as far as possible, the Party will inform the other Party so that the latter may take action, at its own expense, to prevent the disclosure of Confidential Information;
- Confidential Information disclosed by a Party, where such disclosure has been made with the prior written consent of the other Party.
- The administrator of personal data of the Customer, Users, Users of the CONREGO Newsletter and persons using the Website within the meaning of the provisions of the Polish Act on Personal Data Protection, is CONREGO.
- The data is made available by the Customer or the User representing them at the stage of:
- subscription to the CONREGO Newsletter;
- registration of the Trial Account;
- registration of the Customer Account;
- on the Website and by correction or update of data.
- The provision of personal data by the Customer and Users is voluntary, however, it is necessary for the provision of services.
- The following personal data of the Users is processed within the scope of the provision of services:
a) the CONREGO Newsletter and the Trial Account service
- first name of the User,
- the User's e-mail address (the e-mail address will become an active login for accessing the Trial Account panel).
- the telephone number of the User (for the purposes of technical support and advice on the use of the Trial Account).
b) Customer Account
- company name of the Customer;
- name and surname of the User representing the Customer;
- Tax ID number or other registration number of the Customer;
- the seat address of the Customer;
- email address of the User representing the Customer (the e-mail address will become an active login enabling access to the Customer Account panel);
- telephone number of the User representing the Customer.
- CONREGO shall ensure the protection of the personal data entrusted to it for processing.
- Processing of personal data shall be carried out in accordance with the provisions of the law in force in the territory of the Republic of Poland, in particular the Act on Personal Data Protection, the Act on Provision of Electronic Services and relevant executive acts.
- Processing personal data of the Customer and Users takes place in order to implement CONREGO services and inform about changes in the offer, new methods of using the service and for marketing purposes.
- CONREGO reserves the right to disclose selected information concerning the Customer or the User using the Application to competent authorities or third parties who request such information, on an appropriate legal basis only and exclusively if it is in accordance with the provisions of the law in force in the territory of the Republic of Poland. Except as indicated above, information concerning a User or a person using the website shall not be disclosed to any third party, without the consent of the User or a person using the Website.
- The User is responsible for the security of the Trial Account or the Customer Account login credentials and may not share such data with third parties. If there is a need to create an additional User account in the selected Instance of the Application, the form available in the Users section should be used.
- UThe user is obliged to notify CONREGO immediately of any change in their own or the Customer’s personal data made available by them. In the case of failure to notify CONREGO about the change of personal data within 3 days from the date of their change, the User's existing data shall be deemed up-to-date.
- The User is obliged to update login credentials to the Trial Account or the Customer Account immediately if it is suspected that the data have been taken over by third parties.
- CONREGO informs that as soon as the User or another natural person connects to the Website, information about the number (including IP) and type of end device of the User or another natural person, from which the User or another natural person connects to the Website, appears in the Website's system logs. CONREGO informs that, in accordance with the provisions of the law in force in the territory of the Republic of Poland, it will also process data concerning the number (including IP) and type of terminal device of the User and other natural person using the Website, as well as the time of connection of the aforementioned persons with the Website. These data shall be processed in particular for technical purposes and for the collection of general statistical information.
- adaptation of the service to the needs of Users and other persons using the service;
- production of audience statistics for the subpages of the aforementioned Website (cookies policy).
- CONREGO applies appropriate technical and organizational measures to ensure the security of personal data provided by the Users, in particular to prevent access to them by third parties or their processing in violation of the law, to prevent the loss of data, its damage or destruction.
- Emails sent to the Customer and Users who have agreed to be sent commercial information by electronic means contain a link enabling the withdrawal of consent by unsubscribing from the list of recipients.
- Every User has the right to access the content of their personal data, the right to correct, supplement and the right to demand the cessation of data processing and their deletion, the right to object and the right to complain before the President of the Office for Personal Data Protection. To this end, the User shall:
- log in to the subscribed CONREGO Instance in order to delete the User's account using the interface available in the Users section and/or,
- log in to the Customer Account panel (at accounts.conrego.com) and delete the account.
- Upon termination of the User's use of the service through the Customer Account, CONREGO may process the User's personal data to the extent necessary to achieve the following objectives:
- provide the User with materials constituting advertising or promotion materials of the Website (in the event that CONREGO has a valid consent to perform the above activities).
- CONREGO has the right to publish on the Website information including the names and Internet addresses of the Event Websites run by Users using the Application, with the reservation that CONREGO is bound to remove this information at the individual request of the Customer or the User to whom the information relates.
- CONREGO has the right to use selected data characterising the Event Websites run by the Users with the use of the Application (including, among others, the number of registered Participants) for its own analyses, the purpose of which is to ensure the development of the functionality of the Application. These data may be published by CONREGO, but only as part of a summary of the use of the Application, in a manner that does not individualise Customers and Users and their Event Websites. The use of the data shall not include personal data of the Participants.
- The User has the right to lodge complaints concerning the quality of Service.
- Complaints are submitted by email to: email@example.com
- The complaint should contain complete details of the Customer Account with the exception of the password enabling logging in and a description of the complaint.
- CONREGO will process complaints as soon as possible, but not longer than 14 days. The reply to the complaint shall be sent to the User exclusively via e-mail.
15. Final Provisions
- The Parties declare their readiness to resolve any disputes arising from the implementation of the Agreement, in particular by amicable settlement.
- If no amicable settlement can be reached, the competent court for all claims arising under this agreement shall be the court applicable to CONREGO's registered office.
- The law applicable to the contract for the provision of services shall be the law in force in the territory of the Republic of Poland.