Attendee registration fully under control

When a simple sign-up form stops being enough

For a small meet-up, a registration form can get by with a first name, a last name and an email address. For a conference, a training course, a trade fair or any event with several attendee groups, registration quickly turns into a far more involved process.

Some attendees buy tickets, others register for free or use a personal invitation. Some pick workshops with limited seats, and a single person may sign up an entire team. On top of that come invoicing details, consents, confirmation emails, payments and, later on, handling everyone on site.

CONREGO brings all of these pieces together in one system. Registration no longer ends at collecting data - it guides the attendee from the first click to a confirmed place, and gives you an up-to-date picture of every submission in one place.

What can you build in the registration module?

In CONREGO you can prepare several registration variants for a single event. The same system handles paying and non-paying attendees, invited guests, speakers, VIPs, partners, workshop participants and group submissions.

You can build forms with exactly the fields you need, accept file uploads and enforce the data format you require. You also decide the order of the stages, the participation options on offer, the seat limits and the rules for combining individual options.

So you never bend your event to fit the limits of a form. You shape the form and the registration process around the event.

How does registration work in CONREGO?

You define attendee categories

You create attendee categories, called Ticket Types in CONREGO - for example standard attendee, VIP, speaker, exhibitor or personally invited guest. Selected categories can be shown publicly, while the rest stay available only to specific people through a personal link.

You set the registration flow for each group

For every category you define the form, the available participation options, the payment method and the emails that go out. In CONREGO this configuration is called a Registration Template. By pairing attendee categories with the right templates, you create different registration paths within a single event.

The attendee enters their details and picks options

The form can collect personal and professional details, preferences, consents and files. Attendees can also choose conference days, workshops, sessions, packages, dinners or accommodation. You decide whether they enter their details first or pick their participation options first.

The system completes the registration

For a paid registration, the attendee provides invoicing details and moves on to payment. At the end they see a confirmation and receive an email with the key information. Current registration data is available in the admin panel straight away.

Different attendee groups, different registration paths

Not every attendee should see the same thing. In CONREGO you build different registration paths inside one system, without separate forms and without merging data in spreadsheets afterwards.

This matters most when your event has many attendee categories, or when you want to stay in control of who can reach specific registration options.

A form that collects exactly the data you need

You tailor the CONREGO registration form to the needs of your event. Add text fields, dropdown lists, date fields, file uploads and other field types. You can also enforce the format of an answer, for a postcode or a phone number for instance.

Data then arrives in the system already structured, and your team spends far less time correcting errors, chasing missing information and tidying submissions by hand.

How do you manage workshop choices and add-ons?

In CONREGO you can put together a list of items the attendee chooses during registration. These can be event days, lectures, workshops, themed sessions, extra packages, dinners, T-shirts, accommodation or anything else tied to taking part.

Each item can carry its own price, seat limit and availability rules. You can also set exclusions, so that nobody signs up for two workshops running at the same time.

How do you connect attendee registration with online payment?

If you sell tickets or passes, CONREGO can carry the attendee from filling in the form to paying online along a single path. The payment stage appears only in the registration variants that need it, and the process can also cover collecting invoicing details.

Once CONREGO is connected to your chosen payment provider, the submission, its payment status and the selected participation options all sit in one place.

See how CONREGO handles ticket sales →

Invitation-only registration and approving submissions

Not every event should have a publicly available form. In CONREGO you can restrict access to registration and open selected participation variants only to invited people, using personal links.

You can also configure the process so that every submission requires manual approval. That helps with closed events, speaker submissions, workshops with a limited number of seats, or whenever you want to verify attendees before confirming their place.

See how communication and invitations work →

How do you set seat limits for the event and workshops?

In CONREGO you can set seat limits for individual attendee categories and for selected participation options such as workshops, lectures or themed sessions. Once a limit is used up, that option stops being available during registration.

A seat can also be held by an attendee whose payment is still pending. If their submission is cancelled, the seat automatically returns to the available pool.

That way you keep continuous control over the number of submissions, ticket sales and seat availability for each part of the event.

Group registration without merging submissions by hand

In CONREGO, one person can sign up several attendees from their company or team in a single registration process. Everyone's details land in the system in structured form, with no need to merge separate submissions by hand.

You can also apply discounts based on the number of people in a group, or hand out discount codes to attendees.

When one registration path is not enough

Flexible registration proves its worth whenever attendees do not all go through an identical process. That covers conferences with workshops, training courses running on several dates, paid events with invoicing, and gatherings reserved for invited guests.

CONREGO also handles different attendee groups and team submissions within one system. The data stays orderly, and there is far less manual work to do.

Start with registration built around your event

A well-designed registration process saves time long before the day of the event. It keeps data in order, helps reduce the number of questions attendees ask, tracks seat availability and gives your team an up-to-date view of every submission.

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Frequently asked questions