When an attendee list alone stops being enough
At the start it is enough to know who registered. As the event approaches, though, further questions appear: how many attendees have paid, which packages are chosen most often, who signed up for a particular workshop, and how many people actually turned up.
Different people involved in running the event need that data too - the finance team, the reception desk, partners and the project team, among others.
CONREGO lets you build reports from the information recorded during registration, sales, check-in and access control. There is no need to join data from forms, payments and attendance lists in separate spreadsheets by hand.
How does reporting work in CONREGO?
Choose the type of report
In CONREGO you can prepare a detailed data report, an attendance list or a summary report.
A detailed data report holds information about attendees, transactions, payments and the answers given in the form. An attendance list is built from the QR code readings collected by the Access Control module. A summary report, in turn, totals up figures such as the number of registrations, the revenue, the choices attendees made and the attendance.
Pick the information the report should contain
Not every recipient needs access to all the data. You can select the relevant fields, set the order of the columns and save the layout you prepared as a template.
A report for the reception desk, the finance team, the board, a partner or the project team then holds only the information needed for that particular job.
Apply filters and pick the right group
Reports can use the filters saved on the attendee and transaction lists. You can build a report covering paid submissions, a specific attendee category, the people present at the event, or those who chose a particular workshop or another participation option.
This gets the data ready faster and reduces the risk of handing a recipient a wider range of information than they need.
Download the XLSX file or schedule its delivery
A report can be downloaded in XLSX format and opened in Excel, Google Sheets or OpenOffice, among others.
You can also set up automatic delivery of a chosen report to an email address. Each template can have its own recipient and schedule, and the shortest interval available is one hour.
Registration reports - data on attendees and submissions
Registration reports show who signed up, which participation variant they chose, what details they entered in the form and what the status of their submission and payment is.
You can prepare separate reports for the reception desk, the communication team, catering, the people looking after speakers or the sales department. Each report can hold only the fields required and cover a selected group of attendees.
That way you do not have to share the full database with everyone involved in running the event.
Payment and sales reports - statuses, revenue and settlements
At paid events you can prepare reports covering transactions, payment statuses and the amounts assigned to individual packages, participation variants and add-ons.
This shows which options are chosen most often, what revenue they bring in, and which submissions remain unpaid or need checking.
Reports can be prepared in the scope required by the finance team, the people responsible for sales or the team managing the event budget.
Attendance reports - data from check-in and access control
The number of registrations does not always match the number of people present at the event. Data from the reception desk and the access control points shows which attendees were marked present and when their entry was recorded.
Reports can include the time an attendee passed the reception desk along with QR code readings at particular rooms, sessions and zones.
Such reports are especially useful at certified events, workshops, parallel sessions and in settlements with partners. Their accuracy depends on attendees being scanned consistently at the relevant points.
Different reports for different people
Not every recipient needs the same information. The reception desk can get an attendee list, the finance team - a report on transactions and payments, and the marketing team - data on the packages and participation options being chosen. A partner, in turn, can receive a limited report covering a specific session or group of attendees.
In CONREGO you can prepare separate report templates, define their scope and assign recipients and delivery schedules. Everyone then receives the data they need, without anyone preparing further versions of the report by hand.
Keeping reports with attendee data secure
Reports can contain personal data, payment information and other details intended only for specific recipients. It is therefore worth limiting their contents to the information needed for a particular job.
In CONREGO reports can be generated in encrypted form. This matters especially when files are sent automatically by email to the finance team, to partners or to members of the team.
Combining a carefully chosen scope of data with an encrypted file helps limit the risk of unauthorized people gaining access to the information.
Want to prepare event reports faster?
In CONREGO you build reports from the data on registration, sales, check-in and access control. You can choose the scope of the information, apply filters, export XLSX files, encrypt them and schedule regular delivery to selected recipients.
Frequently asked questions
Yes. You can choose the information that should appear in the report, set the order of the columns and save the layout you prepared as a template.
Subsequent exports and automatic deliveries can use the same scope and layout of data.
Reports are exported in XLSX format. The file can be opened in Microsoft Excel, Google Sheets and OpenOffice, among others.
Yes. A report can use the filters saved in the Attendees and Transactions modules.
You can, for example, prepare a report covering only paid submissions, attendees of a given category, people present at the event, or those who chose a particular workshop or package.
The shortest interval available for automatic delivery is one hour. Each report template can have its own schedule.
The file that goes out contains the data as it stood at the moment it was generated.
Yes. An XLSX report can be generated as an encrypted file, which keeps the data in it out of reach of anyone who does not know the password.
This is especially useful when reports containing personal data or payment information are sent automatically by email. It is worth passing the password to the recipient through a channel other than the report itself.
Yes. For each template you can define a separate recipient, scope of data and delivery schedule.
This lets you regularly send different reports to the reception desk, the finance team, partners and members of the organizing team, for instance.
No. A report can be sent automatically as an attachment to a given email address, so its recipient does not need an account or access to the CONREGO panel.
This lets you regularly pass the relevant reports to the finance team, a partner, a client or a team member. Every file contains the data as it stood at the moment it was generated.
Yes, provided attendees are scanned with the Access Control module as they enter a given session.
From the recorded QR code readings you can build an attendance list for a selected lecture, workshop, room or another point of the programme.
Yes. A report can include whether attendance was marked along with the time the person passed the reception desk.
You can also apply a filter and prepare a separate report on the attendees present, or on the people whose arrival was not recorded.
A detailed report can contain data assigned to specific attendees, submissions or transactions. This may include:
- the attendee's first name, last name, company and contact details,
- the answers given in the registration form,
- the package, workshops and add-ons selected,
- the status of the submission,
- the status and amount of the payment,
- the invoicing details,
- information about attendance and recorded passages.
You can choose the fields you need, set the order of the columns and limit the report to a specific group of attendees or transactions.
Summary reports present aggregate totals, without a separate row for each attendee or submission.
They can cover, among other things:
- the number of registrations by attendee category,
- the popularity of packages, workshops and add-ons,
- the revenue from individual participation variants,
- the number of paid and unpaid submissions,
- attendance at the event,
- attendance at selected sessions.
The scope of a report depends on how registration is configured and on the data gathered in CONREGO.