CONREGO Pharma

HCP Registration Platform for Pharmaceutical Companies

Automated Sponsorship for Doctors' Participation in Events

Efficiently managing the sponsorship of doctors at conferences, congresses, and webinars requires precise coordination of multiple processes, including:

  • Collecting and processing data,
  • Managing participant limits and hotel reservations,
  • Budget management and financial documentation,
  • Automated communication with participants.
Online participant registration

Why Choose CONREGO Pharma?

CONREGO Pharma is a dedicated solution that has been supporting pharmaceutical industry leaders since 2014 in organizing registration and sponsorship of doctors. The system ensures:

  • Centralized and secure data management,
  • Full compliance with regulations (pharmaceutical law, tax law, and GDPR),
  • Flexibility tailored to your organization's structure.

With years of experience and collaboration with pharmaceutical companies, we have created a system that optimizes all key processes.

We appreciate the trust of our valued clients:

Pharmaceutical companies using the CONREGO Pharma registration system
Doctor sponsorship registration platform for medical conferences

Key Features of CONREGO Pharma

Every pharmaceutical company has its own internal procedures, but the goals of doctor sponsorship remain the same.
CONREGO Pharma makes a lot things easier:

Complete Control Over Participant Data

  • Intuitive registration process for doctors and staff,
  • Automatic verification of data accuracy,
  • Quick search and editing of registrations.

Sponsorship and Budget Management

  • Clear presentation of available sponsorship packages with transparent pricing,
  • Flexible management of participant, service, and reservation limits – on the event, regional, and group levels,
  • Automatic generation of sponsorship agreements,
  • Tracking sponsorship costs and generating financial reports.

Hotel Reservation Management

  • Matching participants in hotel rooms based on their preferences,
  • Automatic assignment of accommodations to events and participants,
  • Configurable limits on available rooms and reservation conditions.

Effective Communication

  • Automated emails and SMS notifications,
  • Personalized notifications about registration status and sponsorship approval,
  • Reminders about payments and required documents.

Full Compliance and Reporting

  • System compliant with INFARMA guidelines,
  • Generation of reports such as the Transparency Report,
  • Automatic preparation of PIT-11 tax data,
  • Handling GDPR documentation and consent management.
Support for conference organizers

Security and Support

CONREGO Pharma is not just a system – it is a comprehensive service. As part of the implementation, we provide:

  • Secure IT infrastructure,
  • User training sessions,
  • Technical support and system updates.

Our platform operates in a cloud-based model, ensuring scalability, fast performance, and remote accessibility.

Automate HCP Sponsorship and Save Time!

Would you like to see how CONREGO Pharma works? Schedule a free demo, and we'll show you how to streamline the management of doctor sponsorship for events.

Schedule a Demo

Frequently Asked Questions

Can CONREGO Pharma be customized to our internal procedures?

Yes, CONREGO Pharma is a flexible system that can be tailored to the specific requirements of your company. We can implement additional features, such as custom reports, additional registration steps, or integrations with internal CRM systems.

Does the system allow tracking of sponsorship budgets?

Yes, CONREGO Pharma provides detailed control over sponsorship budgets. You can track costs related to funding doctors' participation in events and generate real-time financial reports.

Does the system support generating sponsorship agreements?

Yes, the system can automatically generate sponsorship agreements for doctors, which can be customized to meet legal requirements and company policies.

What is the doctor registration process like?

Depending on your requirements, the system allows doctors to register independently or be registered by Medical Representatives. The intuitive registration form automatically verifies data accuracy using unique identifiers. After registration, doctors can receive an automatic email confirmation and further instructions.

Can I limit the number of participants for a given event?

Yes, the system allows you to define participant limits for specific events, regions, and participant groups. You can also set limits for specific benefits, such as accommodation, transport, or additional services.

Does the system support accommodation bookings?

Yes, the system enables automatic room assignments and pairing of participants in hotel rooms. You can collect information about roommate preferences and manage room availability. The system also allows manual modifications to reservations if needed.

What reports can I generate in the system?

CONREGO Pharma generates financial reports, INFARMA (Transparency Report), PIT-11, and detailed summaries of sponsorship costs and participant activities.

Does the system allow automated communication with participants?

Yes, you can send automated email notifications and SMS messages, informing doctors about their registration status, event details, or payment reminders.

Is the system compliant with data protection regulations?

Yes, CONREGO Pharma is fully GDPR-compliant. The system provides full control over participant consent for data processing and ensures secure data storage and management. It includes access control mechanisms, user activity logs, and an option for periodic data deletion following retention policies.