One system for running the doctor sponsorship process
Funding doctors' participation in events calls for coordinating submissions, budgets, limits, documents, accommodation and communication. Individual stages may also require approval from different people, in line with the procedures that apply within the organization.
CONREGO Pharma lets you run all of this in one system. We configure the platform to match the structure of the company, the decision flow it has adopted and the range of data and documents required in the sponsorship process.
Administrators can then check the current status of a submission, the use made of the available limits and the actions carried out, without joining information together from several spreadsheets, messages and systems.
Our system is used by:
The key features of CONREGO Pharma
Every company can configure the platform to match its own structure, its procedures and the way it funds doctors' participation in events.
Registration and management of submissions
The system handles submissions from doctors and from the staff involved in the sponsorship process. Forms can contain the professional details required, information about the event, consents and documents.
Administrators can search and edit submissions, check their current status and carry out the tasks assigned to their role in the process.
Budgets, limits and sponsorship agreements
CONREGO Pharma lets you assign costs to events, attendees, regions or other units used within the organization.
You can define limits on the number of attendees, on accommodation and on individual benefits, and generate personalized sponsorship agreements from the data held in the system.
Handling accommodation
The platform supports the management of a pool of hotel rooms, attendees' preferences and the assignment of people to rooms.
Administrators can keep track of the accommodation available, create assignments according to the rules agreed, and make manual changes where necessary.
Communication with attendees and staff
The system can send emails and text messages about the status of a submission, the documents, the deadlines and the details of the event.
Messages can be addressed to selected people or groups on the basis of the data and statuses held in the platform.
Reports and documentation
CONREGO Pharma lets you prepare financial reports, summaries of costs and the data needed to meet obligations connected with the Transparency Report and the Polish PIT-11 tax form, among others.
The platform also supports the management of consents, administrator permissions, the history of operations and data retention rules.
Implementation, security and support
CONREGO Pharma is implemented and configured to match the structure of the organization, the roles of the administrators and the flow of submissions and decisions that has been adopted.
Access to individual data and features can be limited through administrator permissions. The system records a history of the operations carried out and can support the data retention policy the company has adopted.
As part of the cooperation we provide training for administrators, technical support and the development and updating of the platform. The system runs in a cloud model and is available through a web browser to authorized administrators.
Want to bring order to the sponsorship of doctors' participation?
Book a demo of CONREGO Pharma. We will show how the platform can support the handling of submissions, budgets, limits, sponsorship agreements, accommodation, communication and reports.
During the meeting we will go through the structure and the procedures that apply within your organization and set out the possible scope of the system configuration.
Frequently asked questions
Yes. We configure the platform to match the structure of the organization, the roles of the administrators and the flow of submissions and decisions that has been adopted.
An implementation can cover additional approval stages, non-standard reports and integrations with the systems used in the company, among other things. We analyse whether changes and integrations can be carried out in each case before preparing a proposal.
Yes. In CONREGO Pharma you can record the costs connected with funding doctors' participation and assign them to events, attendees, regions or other units used within the organization.
Administrators can check the use made of budgets and limits and prepare financial reports according to the criteria configured.
Yes. From a prepared template and the data held in the system, CONREGO Pharma can generate personalized sponsorship agreements for doctors.
The content of the documents, the fields required and the rules for using them are established during the implementation. The organization using the platform is responsible for making sure the agreement templates comply with the regulations and with company procedures.
A doctor can register themselves or be submitted by a medical representative or an administrator, depending on the procedures that apply within the company.
The form can check that the format of selected details and required identifiers is correct. Verifying a professional licence number against the register of the Polish Chamber of Physicians is possible once the appropriate integration has been configured.
After sending a submission, the doctor can receive a confirmation message along with information about the further stages of the process.
Yes. Limits can be set for events, regions, groups of attendees and individual benefits, among other things.
They can cover the number of sponsored attendees, nights of accommodation, journeys or other items funded by the company, for example. The range of limits is matched to the process that has been adopted.
Yes. The platform lets you manage a pool of hotel rooms, gather attendees' preferences and assign people to rooms.
Administrators can check the availability of places, create assignments according to the rules agreed and modify bookings by hand when the situation calls for it.
CONREGO Pharma lets you prepare financial reports, summaries of sponsorship costs and the data needed for the Transparency Report and for meeting obligations connected with the Polish PIT-11 tax form.
The range of the reports can be matched to the structure of the company, the procedures it uses and the information gathered in the platform.
Yes. CONREGO Pharma can send emails and text messages about the status of a submission, the funding granted, the documents required, the deadlines and organizational information, among other things.
Messages can be triggered at particular stages of the process or sent by an administrator to selected people and groups.
The platform lets you manage consents, limit administrators' access to selected data and features, record a history of operations and carry out the data retention rules that have been configured.
The company using CONREGO Pharma is responsible for establishing the basis for processing the data, the scope of the information gathered, the wording of the clauses and documents, and the correct granting of permissions to administrators.
Yes. An administrator's scope of access can be matched to their role in the process and to the structure of the organization.
A medical representative can handle the submissions assigned to their own region, for instance, an approver can take decisions at a particular stage, and the finance department can use the data needed for settlements and reporting. The detailed division of roles and permissions is agreed during the implementation.
Yes. CONREGO Pharma records the operations carried out by administrators, which makes it possible to check how a submission was handled and the history of the actions taken.
The range of the information recorded depends on the kind of operation and on how the platform is configured. The history makes it easier to keep control of the process, explain changes and check what stage a given submission has reached.
We begin the implementation by analysing the company's procedures, its organizational structure and the way doctor sponsorship is handled.
We then configure the flow of submissions, the administrator roles, the forms, the limits, the documents, the communication and the reports. Once testing is complete we train the people you designate and launch the platform according to the agreed schedule.
The scope and duration of the implementation are agreed individually, because they depend on how extensive the process is and on the needs of the organization.