Before the event
An example attendee registration process:
- The organizer imports a database of invited guests into the system.
- Some of the attendees receive conference invitations so they can register as VIPs. Clicking on a link in the invitation email will redirect the invitee to the registration form, where some of the fields are already filled in with their data.
- Open registration starts at the same time - attendees enter the event website and go to the registration form.
- After completing the form, attendees are directed to the offer. There, they can choose additional elements of the offer, paid or free, e.g. workshops, sessions, or parking spots.
- Attendees move to the screen with a summary of their registration. At that point, they can still go back and change their details.
- Accepting the data leads to an online payment gateway (applies only to registrations that require payment).
- In the next step, the attendee sees a thank you page and receives the confirmation of the registration email.
- If the payment is successful, the attendee receives the confirmation of the transaction email with the invoice.
The organizer can browse and change attendee records throughout the registration process.
At the event
Attendee registration is just the beginning, CONREGO allows you to do much more:
- Several days before the event, the organizer can send mailings with tickets to the event to all attendees who finished their registrations.
- At the event, each attendee can be identified by searching the system for their name or scanning the QR code on their ticket. Then, a self-adhesive label with their details is printed out and placed on a pre-printed badge.
- At entrances to workshops that had to be selected in the registration process, you can place access control checkpoints - staff with mobile phones and CONREGO Check-In app. Scanning the attendee's QR code with the app allows the staff to check whether they are authorized to enter the room or not, and mark the time of entry and exit. If the amount of seats in the room is limited, the system will watch out for that too.
- After the event, the organizer has access to reports on attendance (including the lists of present and absent attendees) and participation in particular elements of the offer.
How to effectively organize an event?
Get a free tutorial for event managers who care about efficient service of attendees!
Our tutorial will help you answer these questions:
- What kind of event do you organize?
- Who are the attendees of your event?
- How to plan the registration process?
- How to present information about the event?
- How to organize the check-in area at the event?