What is an event management software used for?
An attendee registration system lets you collect submissions, take payments, send messages and keep data in order wherever a larger number of people has to be handled according to defined rules.
It is most often used at conferences, congresses, training courses, trade fairs and other events. The same functions - forms, submission statuses, verification, notifications and reports - can equally well support invitation-only events, medical and scientific projects, surveys, contests and cashback promotions.
Eight use cases, one system
Pick the use case closest to your own process. Each page describes the configuration, the modules required and the answers to the most frequently asked questions.
Conferences and congresses
From invitations and ticket sales to check-in, access control and attendance reports - the key stages of running a conference in one system.
Training courses
Seat limits, payments and invoices, automatic reminders, certificates and attendance reports - without keeping records in separate spreadsheets.
Paid events
Registration with online payment, automatic VAT invoices, discount codes and different price thresholds - with no commission on the tickets sold.
Invitation-only events
Personalized invitations with individual links, private registration and access control - for galas, VIP meetings and closed events.
Trade fairs and industry events
Separate processes for visitors, exhibitors and partners - each with the right forms, badges, access zones and reports.
Medical and scientific events
Multi-stage registration, verification of submissions, collection of the required consents and documents, certificates and reports matched to the needs of the project.
Surveys and contests
Submission forms with file uploads, status handling, communication and XLSX reports - also in processes not directly tied to running events.
Cashback campaigns and promotions
A form with proof of purchase, verification of submissions, automatic status notifications and payout reports - with features that support the correct handling of personal data.
Why does one system cover so many use cases?
The different use cases rest on similar building blocks: the form, the submission statuses, the communication and the reports. What changes from process to process is the form configuration, the rules for handling submissions and the modules involved.
Forms matched to your process
You define the fields, the stages and the conditions of registration yourself - from a simple form or survey to a multi-stage submission with different paths, verification and payment.
Modules switched on when you need them
Payments, mailing and text messages, check-in, access control, badges and reports can all be used according to the needs of a particular project. You do not have to build every process from the full set of features.
Data and consents kept in order in one system
Submissions, consents, payments, documents and attendance data are held in CONREGO rather than across several separate tools. That makes it easier to control who can reach the information, to search the data and to handle consents and the requests of the people whose data it is.
Developed from experience gathered since 2010
CONREGO has been in use since 2010 across a range of registration and attendee management processes - from conferences and training courses to contests and promotional campaigns. The use cases presented here come out of projects run by the organizers who use the system.
Do you have an unusual registration process?
Set up a free trial account or book a demo. We will show you which CONREGO features can support your process and how to match the system configuration to the needs of your project.
Frequently asked questions
No. CONREGO is a single system that you configure to suit different processes - a conference, a series of training courses, a contest or a promotional campaign, for example.
Depending on the project, the forms, the submission statuses, the communication and the modules involved all change. The range of features available depends on the subscription you choose.
Yes. You can set up paid registration for attendees, a separate invitation-only path for VIP guests and a distinct form for speakers or exhibitors, for instance.
Each group can have its own forms, participation rules, messages, documents and scope of access.
You can set up a free trial account and test the system for 14 days, or book a demo.
During the conversation we will go through your process and show the features that can support registration, communication, payments and attendee management.
Yes. Forms, submission statuses, file uploads, communication and reports can also be used in processes that are not directly tied to running events.
That allows you to take submissions, collect proof of purchase or other documents, verify that they are correct and inform participants of the outcome.
Yes. The system lets you collect consents and declarations, limit users' access to data and keep submissions and uploaded files in one place, among other things.
Using CONREGO does not, however, automatically make the whole process compliant with the GDPR. The organizer remains responsible for establishing the basis for processing the data, preparing the appropriate legal wording and configuring the form correctly.
Yes, provided the events use a similar registration process and can work within the same website, database and visual identity.
Within one subscription you can run a series of similar training courses, for example, or let an attendee sign up for several dates. If the projects call for separate websites, forms, communication or branding, a separate subscription for each will be more convenient.
Yes. A subscription can be cloned with its configuration intact, and the copy then adapted to the next edition of the event or to a similar project.
This lets you reuse the structure of the forms, the registration process settings and the rest of the configuration, instead of preparing everything from scratch.
Yes. For free registration you can switch on verification of submissions. New submissions are then given a pending status, and the organizer can accept or reject them individually or in bulk.
This works well at events with a limited number of places, in processes that call for checking the data, and for registrations intended for a specific group of attendees.