A simple sign-up form is not enough here
Medical and scientific conferences often call for handling more data and more stages than standard attendee registration. The organizer may need to verify a professional group or an attendee's status, collect documents, abstracts and the consents required, and take account of different ways of funding participation.
On top of that come confirming attendance at selected sessions, preparing certificates, and the reports needed to settle the event.
When data, attachments and decisions are gathered through separate forms and emails, the team has to join the information by hand and keep track of the status of every submission. CONREGO lets you run those processes in one system - from submitting the form and qualifying the attendee through to payment, check-in and issuing a certificate.
What does registration for a medical or scientific conference look like in CONREGO?
A sample process - from gathering the data required and qualifying a submission through to confirming attendance and preparing certificates.
You collect the data, documents and abstracts required
The form can be matched to the type of event and the group of attendees. It can gather information such as professional title, specialization, affiliation or professional licence number, along with the declarations and consents required.
Attendees can also send documents, confirmations of their qualifications or abstracts of their talks directly during registration. All the information and attachments stay assigned to the relevant submission.
You verify and qualify submissions
Where registration calls for approval, every submission can wait for the organizer's decision.
Once you have checked the data and documents sent in, you accept or reject the attendee. The decision can automatically trigger the appropriate message, so there is no need to keep separate correspondence for each submission.
You handle different ways of funding participation
Attendees paying for their own place can use online payment and receive sales documents according to how the process is configured.
For people funded by an employer, an institution or a sponsor, settlement can happen outside the system, with the appropriate transaction status recorded against the submission. Different payment rules can apply in parallel to individual groups of attendees.
You confirm attendance and prepare certificates
QR codes let you record attendees' presence on entry to the event or at selected sessions. From the data recorded you can prepare attendance lists and reports in XLSX format.
After the event you can generate personalized certificates for selected people and send them by email or prepare them for printing. The data recorded can also support the organizer in settling participation and educational credits.
Do you fund doctors' participation in conferences?
CONREGO Pharma is a solution for pharmaceutical companies that manage the funding of doctors' participation in conferences, congresses and other scientific events.
The platform supports the registration of doctors, the management of limits and budgets, the preparation of sponsorship agreements, the handling of accommodation and the creation of the financial reports and summaries required in sponsorship processes, among other things.
Discover CONREGO Pharma →
Are you organizing a medical or scientific conference?
Set up a free trial account and see how CONREGO supports the collection of the data and documents required, the qualification of submissions, the handling of payments, the confirmation of attendance and the preparation of certificates.
You can also book a demo, where we will show the most important system features using the example of registration for a medical or scientific event.
Frequently asked questions
Yes. In the form you can gather the information needed to assess a submission - professional title, specialization, affiliation or professional licence number, for instance. You can also ask the attendee to send a document confirming their status.
If you switch on verification of registrations, a submission will wait for the organizer's approval. Once you have checked the data you can accept or reject it, and the system will send the attendee the appropriate message. CONREGO does not automatically confirm an attendee's professional status against external registers.
Yes. The registration form can contain fields for uploading files - documents confirming qualifications, certificates, abstracts of talks or other materials required by the organizer, for example.
The files sent stay assigned to the relevant submission, so there is no need to gather them in a separate mailbox.
In the form you can prepare separate clauses covering the event terms and conditions, the processing of data, the use of a person's image or marketing communication, among other things. Each of them can be mandatory or optional. The system records the attendee's choices against their submission.
Yes. You can prepare a certificate template containing data fetched automatically from the submission - the attendee's first name and last name, the name of the event or the date of participation, for instance.
Certificates can be generated for a selected group of people, sent by email or prepared for printing. If they are to be issued on the basis of taking part in particular sessions, attendance at those sessions has to be recorded beforehand, by scanning a QR code for example.
Yes. Different participation and settlement rules can be prepared for individual groups.
Attendees paying for their own place can use online payment and receive sales documents according to the process configured. For people funded by an employer, a university, an institution or a sponsor, settlement can happen outside the system, with the appropriate status recorded against the submission.
If the process involves extensive handling of doctor sponsorship, budgets, agreements and limits for medical representatives, the CONREGO Pharma platform is worth using.
Yes. Since 2014 we have been developing solutions used at conferences, congresses, symposia and training courses in the medical sector, and in processes funding doctors' participation in events.
That experience covers the qualification of submissions, the collection of documents, the handling of different ways of funding, the confirmation of attendance and the preparation of certificates and reports, among other things.
Yes. Separate registration processes can be prepared for individual groups, with different form fields, participation options, prices, message content and submission terms.
Attendees can use a simple sign-up form, while speakers and abstract authors can be asked for their affiliation, details of their talk and the files required. All the submissions stay in one system and can be filtered by group of attendees.
Yes. Group registration lets one person submit several attendees within a single process. The person registering can be an employee of a hospital, a university, a company or another institution funding participation.
Each member of the group is recorded as a separate attendee and can receive their own QR code, certificate and organizational messages. Settlement for the whole group, on the other hand, can be assigned to the person submitting it, who receives one invoice covering the attendees registered.