They were designed by Denso-Wave from Japan, back in 1994, and were intended for storing large amounts of data – and it is not without reason that they have been so popular in the world of events and with Event Managers.
QR codes have been making life easier across various industries for years, and their role in events is continuously expanding. They enable instant participant identification, eliminate queues, and streamline event organization. At CONREGO, we first implemented QR codes in 2013 during the IT Challenges Forum for Hewlett-Packard Poland, using them for event badges personalization, check-in, access control, and interaction at exhibitor booths. Since then, they have become an integral part of our event management tool.
Why are QR codes more effective than traditional methods? Their readability works at any angle, eliminating issues caused by light reflections. Unlike conventional barcodes, QR codes are easy to scan from smartphone screens, making them an indispensable tool in fast-paced event environments.
One of the biggest challenges for event organizers is ensuring a seamless participant experience, especially on the day of the event. QR codes make the registration and access control processes run smoothly and without unnecessary delays. Once an attendee receives their unique QR code during registration, it can be scanned at the event entrance using a mobile app or a QR reader. This eliminates the need for manual name lookups on check-in lists and significantly reduces errors.
Beyond streamlining check-in, QR codes are invaluable for managing access to different event areas. If some sessions are exclusive to selected guests, the CONREGO system automatically verifies whether a participant has the necessary permissions. This enhances event security while providing organizers with real-time attendance data, helping them analyze session popularity.
Personalization plays a crucial role in creating a positive attendee experience. That’s why CONREGO integrates QR codes into badges, tickets, and confirmation emails. With this, attendees don’t need to print their tickets – they simply display their QR code on their phone.
QR codes can also be a powerful networking tool. By linking QR codes to automatically generated VCF business cards, organizers allow participants to instantly save contact details by scanning each other's badges. This eliminates the need for physical business cards and makes networking smoother than ever.
QR codes aren’t just for identification – they can also serve as interactive links directing participants to valuable content. With proper configuration, they can lead to the event website, session schedules, speaker profiles, or even surveys and contests. This is an excellent way to engage attendees and provide them with easy access to essential event information.
Advanced technology often comes with a high price tag, but QR codes are an exception. There’s no need to invest in expensive devices – a smartphone or tablet with the CONREGO Check-in app is enough. This tool allows organizers to scan QR codes, manage participants, and handle reception without a computer. It provides an effortless way to oversee event operations while ensuring a smooth and efficient check-in process for attendees.
QR codes in events are not just about convenience – they are a powerful tool for optimizing event management. They accelerate check-in, control access to specific areas, distribute essential materials, and simplify networking. Integrated with the CONREGO system, they become an essential asset that saves time, reduces errors, and enhances attendee experience.
Want to see how QR codes can transform your event? Try CONREGO today and experience modern event automation in action!
Joanna Chrościechowska
