Can Multiple Events Be Managed with a Single CONREGO Subscription?
Yes, but it is important to analyze a few key aspects to fully optimize the registration process and event management.
Key Concepts – Ticket Type and Registration Template in CONREGO
The CONREGO system offers highly flexible management of the participant registration process. Two key elements play an essential role in this process: Ticket Type and Registration Template. Here’s how they work and how they differ:
1. What is a Ticket Type?
A Ticket Type is a primary category that defines the terms of participation in an event. You can think of it as a "ticket" that determines the options and restrictions for a particular group of attendees. A Ticket Type has its own name, description, and usage limit. However, it does not contain other details on its own, as it inherits registration conditions from the assigned Registration Template.
Examples of how Ticket Types can be used:
- Standard and VIP participation – You can create two Ticket Types: Standard and VIP. VIP may have additional privileges, such as access to special sessions or better catering.
- Tickets for different event days – If a conference lasts three days and attendees can choose which days to participate, you can create separate Ticket Types for each day.
- Hybrid events – You can create Ticket Types for in-person and online attendees, assigning them different registration options.
2. What is a Registration Template?
A Registration Template is a configuration of the registration form and submission process that is assigned to a Ticket Type. Registration Templates are based on a default template and allow for customization of:
- Form fields – You can hide or show specific fields for a particular template (e.g., speakers must provide a biography, while standard attendees do not).
- Offer elements – You can control which options (e.g., additional workshops) are available for a specific group of participants.
- Email templates – You can configure different confirmation emails depending on the Ticket Type.
3. How Do Ticket Types and Registration Templates Work Together?
- Each Ticket Type can have its own Registration Template, which determines what information and options the participant sees.
- All Registration Templates are based on a single default template, but they can hide or show specific fields and offer elements and vary in confirmation emails for registrations or transactions.
4. Summary
- Ticket Type defines the category of participation and the basic registration rules (e.g., price, access to offers).
- Registration Template controls the layout of the registration form, its fields, available offer elements, and email communication.
- Each Ticket Type can have its own dedicated Registration Template, which is based on the default template and allows for modifying the visibility of elements.
Limitations of a Single CONREGO Subscription
A single CONREGO subscription is linked to one domain and one database, meaning that all events will be managed within the same registration system and will have the same visual styling. If this limitation is not an issue, you can use one subscription to manage multiple events. Let’s address some key questions and clarify potential doubts:
How to Configure CONREGO to Manage Multiple Events?
Depending on your needs, you can take advantage of several solutions offered by our event management tool:
Option 1: Ticket Types as Events
If your events share a similar registration process (a fixed number of form fields and offer elements), you can use Ticket Types. In this approach, the participant selects the appropriate event from a list during registration. Each Ticket Type can have:
- A dedicated event registration form,
- Specific offer elements,
- Personalized communications at different stages of registration,
- Customized email messages (e.g., registration and transaction confirmations).
Option 2: Offer Elements as Events
In the Registration Template, under the Offer section, you can create an event schedule. Two approaches are possible:
- If registration for a single event should include selecting multiple services, create a Section named after the event and add Offer Elements for the available services.
- If registration for a single event is the only service itself, add an Offer Element containing the event name.
With this approach, you can allow participants to register for multiple events simultaneously.
Advanced Combination of Ticket Types and Offer Elements
The most flexible approach is to combine both mechanisms. You can create multiple events as Ticket Types and then control access to sections and offer elements based on the selected event by applying separate Registration Templates for each event.
Advantages and Disadvantages of Managing Multiple Events with a Single Subscription
Advantages
✔ Ability to manage multiple events without purchasing additional subscriptions. ✔ A single admin panel makes it easier to manage participant data. ✔ Ability to personalize email communication for different events. ✔ Support for various registration scenarios thanks to flexible Ticket Types. ✔ Automation of the registration process and segmentation of participants.
Disadvantages
✖ No ability to apply different visual themes to individual events – all registration forms and pages must share the same branding. ✖ Limited flexibility in modifying form fields – fields can be hidden or shown, but entirely different structures cannot be created. ✖ Requires careful planning of the registration structure to avoid complications in event management.
When Is One Subscription Enough, and When Should You Consider Separate Implementations?
Suppose you are organizing a conference with various participation options:
| Scenario | One Subscription | Separate Implementations |
|---|---|---|
| Multiple events within the same company, with a similar format | ✔ Yes | ✖ No |
| Events in different industries, requiring unique visual identities | ✖ No | ✔ Yes |
| A series of events with a unified branding | ✔ Yes | ✖ No |
| Conferences with different target audiences, requiring distinct registration processes | ✖ No | ✔ Yes |
Try CONREGO for free for 14 days, and if you’d like to learn more about the possibilities of our registration system, contact our support team.