Seven How’s of CONREGO part I

With this article, you will learn how to configure CONREGO like we do. Let’s start with things that are not so obvious but definitely worth knowing.

Seven How’s of CONREGO part I


1. How to efficiently use types of participation?

Many CONREGO users treat types of participation literally and come to the conclusion that there is only one type of participation - participant. I, however, encourage you to focus on the functionality brougt by types of participation. If you analyze your registration requirements carefully, you may find out that some other parameter may be a better type of participation. It could be a particular training session, a city where one part of a cycle of events takes place, or even accommodation preferences (actual real-life example). You should consider which parameter of registration entails the most variables, which division is the fundamental one, and where are the points that differentiate groups of registrations the most. These guidelines are very general but there is no single answer to this question. Do keep in mind that types of participation let you:

It is a powerful tool and it’s worth spending some time to think how you can use it best.

2. How to make my event website visible in search engines?

Piece of cake. Just go to Basics > Website Access Prevention section in the Configuration Menu and uncheck the ‘Do not let robots access the website’ option. Don’t forget to save! Search engines may take a few weeks to index your website so make sure you disable this option in advance.

3. How to set up RSVP mailing?

Such an invitation should address the invitee by name and contain a link to a pre-filled in registration form (completely or partially). You could also disable form fields (so that they cannot be edited by the invitee) and all the optional steps of registration. This will minimize the registration process: the invitee, after opening your email, will be able to register in 2-3 clicks.

To do such mailing, we will need: a configured sender email (Basics > E-mail Configuration), a group of registrations, and the invitation template. And, well, the database of recipient emails. The database in the form of an XLS file needs to be imported into the system and made into a group in the Reports > Attendees section. All these functions are described in the help panel so let me skip the details.

Now it’s time to prepare the email template. You can do this in the Mailings module. It would be best if you selected one of the Saved templates and changed the content only. Besides some information about the event, it would be nice to include some points in it:

You can enter attendee data by clicking variable tags on the right side of the editor. The header picture configured in the Basics > Branding section can be added with the [mailhead] tag. There are two ways of adding the link to the registration form.

Don’t forget to save the template.

We have a group, we have the template, it’s time to send the mailing. Find your saved template and edit it. In the upper-left corner select the predefined group of registrations and… send the message. Emails will be sent in batches of 50 every 5 minutes. You can monitor and speed up the progress in the Delivery Reports tab.

4. How to disable social media icons and language selector?

These options are available in the Basics > Branding section, Website Header tab.

That’s all for today, folks. The second part will feature the remaining three how’s - equally useful, related to JavaScript and CSS code.

Lukasz Krawczuk

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